1. General Provisions
1.1 The Smart Student Clearance System (SSCS) is an online platform designed to streamline and digitize the clearance process of students within the institution.
1.2 By accessing and using the SSCS, all users (Students, Signatories, and Administrators) agree to comply with the terms and conditions outlined herein.
1.3 The institution reserves the right to update or revise these Terms and Conditions at any time without prior notice.
2. Students
- Must provide accurate and updated personal and academic information when using the system. Responsible for monitoring clearance status and complying with requirements set by different departments.
- Must settle all financial, academic, and administrative obligations before requesting final clearance.
3. Signatories
- Must verify student records accurately before granting clearance.
- Ensure all conditions (e.g. payment of dues, compliance with academic requirements) are validated.
- Update clearance statuses promptly to avoid processing delays.
- Misuse of authority to favor or disadvantage students is prohibited.
4. Administrators
- Manage user accounts, maintain system security, and ensure smooth operation.
- Safeguard sensitive student and institutional data in compliance with the Data Privacy Act of 2012 (RA 10173). Resolve technical issues and ensure transparency of records.
- Unauthorized modification of student records or misuse of privileges is prohibited.
5. Data Privacy and Security
- All users must protect their login credentials and are accountable for any activity under their accounts.
- The system collects, stores, and processes personal information solely for academic and clearance purposes.
- Any breach of confidentiality, unauthorized access, or misuse of data may result in disciplinary and/or legal action.
6. Accountability and Liability
- The institution is not liable for delays caused by user negligence, incomplete requirements, or noncompliance with clearance procedures.
- Developer Accountability: The Developers are held accountable for the reliability of the system’s architecture and its compliance with the agreed-upon technical specifications.
- Violations of these Terms and Conditions may result in sanctions such as suspension of access, academic holds, or disciplinary action.
7. Acceptance
By using the Smart Student Clearance System, all parties acknowledge that they have read, understood, and agreed to abide by these Terms and Conditions.
